Privacy policy

This policy sets out the basis on which Oikos collects, uses and shares your personal data in connection with our application for a Development Consent Order  for the “Oikos Marine and South Side Development”, (the ‘DCO Project’). Please read the following carefully to understand our practices regarding your personal data and how we use it.
1. About us

Oikos Storage Limited (registered office: Hole Haven Wharf, Haven Road, Canvey Island, Essex, SS8 0NR, company number 00315280), is the entity that determines how and why your personal data is processed.

In accordance with the data protection legislation, Oikos is a controller and this means that we are legally responsible for the personal data we collect and hold about you.

2. This privacy policy

This privacy policy applies in respect of the personal data we collect, use and share in relation to the DCO Project.

We have a main, general privacy policy on our website that applies across our business. However, where we collect, use and share your personal data in relation to the DCO Project, this privacy policy will apply in respect of such personal data instead of our general privacy policy.

3. Information Oikos may collect and process about you

Personal data is information that relates to you or allows us to identify you. As part of the DCO Project, we may collect, use, store and transfer different kinds of personal data about you. This may include:

  • personal details (including your name, organisation, marital status, age, contact details, home address and email address);
  • your comments and opinions in relation to the DCO Project;
  • any other information you post, email or otherwise send to us; and
  • how you use the Oikos website and where available, your IP address, operating system and browser type.

Oikos does not intend to collect any special categories of personal data relating to you (for example, information revealing health, racial or ethnic origin, political opinions, religious beliefs or information concerning your sex life or sexual orientation or any criminal convictions data).

4. How we will collect and use your personal data

We only use your personal data when the law allows us to do so. Most commonly, we will use your personal data to process your feedback and comments in relation to the DCO Project. We will also share your personal data with select third parties engaged by us who alone, or together with us, will prepare technical and other reports on our behalf for use in relation to the DCO Project.

We may collect personal data from you directly. Alternatively, we may collect personal data about you via third parties, and in particular our third party media consultants for the DCO Project, Copper Consultancy.

We will also collect personal data about website usage through cookies in accordance with our main, general privacy policy, which can be found on the homepage of our website.

5. Lawful basis for processing

Data protection legislation requires that we meet certain conditions before we can use your personal data in the manner described in this notice, including having a “lawful basis” for the processing. When we use your personal data, we will rely on one or more of the following legal bases:

  • Legitimate interests. The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data. In order to obtain necessary approvals for the DCO Project, we are required to comply with a statutory consenting process. We have a legitimate interest in collecting information from you and understanding the relevant information about you where you are likely to be involved in the DCO Project approval process.
  • Lawful interests. Where processing is necessary for compliance with a legal obligation to which we are subject.

We do not generally process your personal data based on your consent (as we can usually rely on another legal basis). Where we do process your personal data based on your consent, you have the right to withdraw your consent at any time. To withdraw your consent please email us at

6. Disclosure of your information

We will share your personal data with the parties set out below for the purposes outlined in section 4:

  • Copper Consultancy, our media consultants;
  • Adams Hendry, our planning consultants; and
  • Clyde & Co LLP, our legal advisors,

(together, our ‘Third Party Advisors’).

In each case where we share your information with one of the Third Party Advisors, the Third Party Advisors will be a controller of your personal data. Each Third Party Advisor shall have the same obligations with regard to your personal data as Oikos.

Further information about how the Third Party Advisors use your personal data and your rights in respect of such usage, may be found on each of the Third Party Advisors’ websites.

Your personal data may also be shared with other third party consultants and experts who are appointed by Oikos to support the Third Party Advisors with the DCO Project. These third party consultants and experts will be controllers of your personal data and shall have the same obligations with regard to your personal data as Oikos.

7. International transfers and storage of personal data

The nature of our business means that your personal data may well be transferred across national boundaries, including, potentially, to countries that do not require organisations by law to look after your personal data in the way in which you have come to expect in your own country.

Where we transfer your personal data across national boundaries, we will protect your personal data by ensuring that those transfers are made in compliance with all relevant data protection laws. Generally, this means where we transfer your personal data to a third party that is located in a country which does not have adequate privacy protection, we will put in place a contract with the third party that includes the standard international data transfer contractual terms approved by the European Commission.

If you would like further details of how your personal data is protected when transferred from one country to another then please email us at

8. How long Oikos keeps your personal data

How long Oikos will hold your personal data for will vary and will be determined by the following criteria:

  • the purpose for which Oikos is using it – Oikos will need to keep the data for as long as is necessary for that purpose; and
  • legal obligations – laws or regulations may set a minimum period for which Oikos has to keep your personal data.
9. Keeping your personal data safe

We take security issues seriously and we implement appropriate steps to help maintain the security of our information systems and processes and prevent accidental destruction, loss or unauthorised disclosure of the personal data we process.

10. Profiling and automated decision making

We do not use profiling (where an electronic system uses personal data to try and predict something about you) or automated decision making (where an electronic system uses personal data to make a decision about you without human intervention).

11. Your rights

In all the above cases in which Oikos collects, uses or stores your personal data, you may exercise the following rights by contacting Oikos at the address given below.

These rights include:

  • the right to obtain information regarding the processing of your personal data and access to the personal data which Oikos holds about you;
  • the right to withdraw your consent to the processing of your personal data at any time where we are relying on it to use your personal data;
  • in some circumstances, the right to receive some personal data in a structured, commonly used and machine-readable format and/or request that Oikos transfers your data to a third party where this is technically feasible. Please note that this right only applies to personal data which you have provided directly to Oikos;
  • the right to request that Oikos rectifies your personal data if it is inaccurate or incomplete;
  • the right to request that Oikos deletes your personal data that we no longer have a lawful ground to use; and
  • the right to object to, or request that Oikos restricts its processing of your personal data in certain circumstances

If you think that any of your rights have been infringed by Oikos, you have the right to lodge a formal complaint with the UK’s Information Commissioner’s Office (ICO). Details of the ICO can be found at

12. Cookies

Our website, including the pages of our website relating to the DCO Project, uses cookies to enhance the user experience on our website. For more information on how we use cookies, please see our main, general privacy policy, which can be found on the homepage of our website.

13. Amendments

Oikos reserves the right to modify sections of this privacy policy at any time. This privacy policy is dated December 2019.

14. How to contact Oikos

If you have any questions or concerns about this privacy policy, Oikos’s data processing activities, or you wish to access or update the information held about you, you may contact Oikos at:

Data Protection Officer
Oikos Limited
Holehaven Wharf
Haven Road
Canvey Island

Telephone: +44 (0)1268 682206

E-mail at: